Monitoring at ESCAP is defined as “a continuous function that aims primarily to assess systematically the progress of an existing subprogramme or project towards the achievement of results.” The primary purpose of monitoring at ESCAP is to measure and assess performance in order to more effectively manage the achievement of results.
The primary responsibility for monitoring lies with the division chiefs and section chiefs as well as the heads of the subregional offices and regional institutions. The Programme Planning and Partnerships Division (PPD), should instead read as “The Strategy and Programme Management Division (SPMD).
Monitoring activities include formal information collection and reporting requirements and more informal activities.
Current monitoring requirements include:
- Yearly project progress reports for projects
- Programme milestone reports every 6, 12 and 18 months of a biennium
Additionally, the following self-assessments are required:
- Terminal report at the completion of a project
- Programme performance assessment at the 21st month of a biennium and programme performance report at the 24th month (end) of a biennium
The findings or lessons learned through monitoring activities at ESCAP are used to take corrective action, as required, to ensure that programme and project objectives are met within a given budget and timeframe by comparing actual progress against what was planned. Additionally, monitoring information is used for organizational learning by sharing findings and lessons learned internally, and occasionally with donors, for example through a project progress report.